Features to Look For in General Board Meeting Software

Board members can take on much of the governance process using general board meeting software. One key feature to look for is the ability to record meetings, produce detailed voting reports, and https://boardmanagers.blog/virtual-data-room-investment-banking-and-its-abilities/ obtain electronic signatures. Some portals offer video conferencing to make meetings more interesting.

General board software should not just manage meetings, but also facilitate document sharing and collaboration. This will boost the efficiency of directors as well as improve board engagement both of which are crucial cornerstones of good governance. It is essential to verify that the platform is able to support a wide range of file formats. This will help avoid directors from having to manually forward emails with attachments and make multiple copies of the same file.

The software should also permit the use of annotation and highlighting tools. These tools can be used to highlight important parts in documents and ensure everyone who attends a meeting is aware of what’s being discussed. It is also crucial that participants can refer to specific phrases in the documents to support their points of view or to raise any issues. This will save time in the course of the meeting trying to clarify issues.

The software should offer versions optimised for desktop tablets, desktops and mobile. This allows board members to quickly access information and prepare for meetings no matter the location or device they are using. Some solutions provide printing-friendly formats for those who prefer paper or cannot work with screens for lengthy periods of time.